The successful candidate will act as receptionist, provide secretarial and operational support to the business and deliver exceptional customer service.
Duties will include:
- Answering telephone calls
- Meeting and greeting clients and visitors
- Managing Microsoft Outlook calendars
- Diary management for Client Directors
- Managing meeting room bookings and video conferencing equipment
- Arranging and booking travel for Client Directors
- Setting up and clearing meeting rooms
- Arranging refreshments and lunches
- General office and administration duties
- Post and filing.
Skills and competencies required to undertake the role:
- Strong organisational skills
- Ability to cope under pressure during busy periods
- Excellent telephone manner
- Excellent interpersonal, verbal and written communication skills
- Helpful and conscientious work ethic
- Proficient in the use of MS Office applications particularly Word and Outlook
- Attention to detail
- Self-motivated with a structured approach to work
- A team player with ability to communicate on all levels
- Friendly, confident and professional demeanour
- Flexible and adaptable approach to tasks given
- The role entails physical lifting/moving of office supplies, archive storage and equipment.
